Budget 2026

£612.50 — Buildings Insurance

20.9% | Total £49,000

Building cover with Covéa and includes property, liability and reinstatement to £27.3 million. Premiums reflect market-wide increases across London. To help stabilize costs, leaseholders must maintain boilers and plumbing systems, as leaks caused by unserviced systems or unresolved issues could result in individual liability for costs.

£539.40 — Water (Supply and Waste)

18.4% | Total £43,152

Across June 2019 to August 2024, water use in the development remained stable between 21 and 25 m³/day, with a long-term average of 23.4 m³/day. The most recent measured period (4 July 2025 to 20 August 2025) shows a marked spike to 29.57 m³/day, which has required an increase to the water budget. We are investigating the cause of this rise. Water costs are split across both buildings, with Spectacle Works accounting for 93 percent and Barking Road for 7 percent.

£312.50 — Management Services

10.7% | Total £25,000

Management services, Westbury Residential’s management fee for day-to-day operations, contractor coordination and compliance oversight. All spend requires RTM Director approval.

£300.00 — General Building Repairs and Works

10.2% | Total £24,000

General building repairs and works, day-to-day maintenance and reactive repairs to render, guttering, doors and communal areas so that the structure and exterior remain in repair as required by the lease.

£275.00 — Reserve Fund

9.4% | Total £22,000

Annual contribution towards major works and unexpected costs, helping avoid one-off charges, we are aiming to maintain a total reserve of around £100,000

£154.38 — Cleaning

5.3% | Total £12,350

Weekly cleaning of internal hallways and stairwells every Thursday, including sweeping, vacuuming, dusting light fittings, wiping primary and fire doors, sanitising handrails, cleaning internal glazing, skirting boards and corners, and removing cobwebs. External walkways are cleared of leaves, debris and litter each week.

£112.50 — Electricity

3.8% | Total £9,000

Communal lighting, pumps and security systems.

£63.85 — Firestopping (Flat front doors)

2.2% | Total £5,108.40

 FRA-required repairs sealing door frames to prevent smoke spread and maintain fire resistance.

£62.50 — Door Entry

2.1% | Total £5,000

Servicing and repairs to intercom and access systems to maintain security.

£62.50 — Grounds Maintenance

2.1% | Total £5,000

Monthly maintenance of external planting and garden areas, including clearing rubbish around garden beds, removing overgrown vegetation attached to the building, general weeding and upkeep of shared outdoor spaces such as Augers Lane.

£62.50 — General Contingency

2.1% | Total £5,000

A yearly allowance for unplanned repairs or urgent compliance items arising throughout the year.

£50.00 — AOV and Emergency Lighting Inspections

1.7% | Total £4,000

Monthly tests and annual servicing of emergency lighting, smoke vents and dry risers, required under the Fire Safety (England) Regulations 2022 to ensure escape routes remain lit and smoke can be vented in an emergency.

£43.75 — Water Monitoring and Works

1.5% | Total £3,500

Statutory water-safety testing and maintenance required under HSE L8 and the Water Supply (Water Fittings) Regulations. This includes routine Legionella monitoring, tank cleaning and servicing of the communal booster set that supplies water to all 80 flats.

£37.70 — Communal Fire Door Inspections (quarterly)

1.3% | Total £3,016

Quarterly inspections of all communal fire doors to ensure they close correctly, provide 30-minute fire resistance and meet the requirements of the Fire Safety (England) Regulations 2022. Because the building is over 11.4 metres in height, these inspections must be carried out every three months.

£25.00 — Refuse and Bin Costs

0.9% | Total £2,000

Charges for clearing bulky or inappropriate waste left in the bin stores or car park. These costs arise when residents dump items that Newham Council will not collect from the estate. Bulky waste must be booked with Newham Council for pavement collection on Jedburgh Road, as leaving it onsite results in additional charges to all leaseholders.

£25.00 — Window Cleaning

0.9% | Total £2,000

Annual contract window clean for communal glazing across Spectacle Works and Barking Road.

£25.00 — Projects / Community works

0.9% | Total £2,000

Small planned works and minor improvements across the development, typically covering materials only.

£25.00 — AOV and Emergency Lighting Maintenance and Servicing

0.9% | Total £2,000

Repairs and remedial works arising from monthly tests, ensuring life-safety systems remain compliant and operational.

£19.00 — Front Door Inspections (annual)

0.6% | Total £1,520

Annual inspection of all flat entrance doors to ensure they continue to meet current fire-resistance standards.

£18.75 — Drain Maintenance

0.6% | Total £1,500

Routine clearing and maintenance of the drainage system to prevent leaks, blockages and water ingress.

£17.50 — Fire Risk Assessment

0.6% | Total £1,400

Annual Fire Risk Assessment identifying legal non-compliances and required actions across the estate.

£12.50 — Fire Safety Signage (FRA requirement)

0.4% | Total £1,000

Installation and replacement of statutory fire-safety signage required by the FRA.

£12.50 — Fire Equipment and Safety Repairs Contingency

0.4% | Total £1,000

Allowance for unforeseen fire-safety related repairs and minor compliance works identified during the year.

£12.50 — Electrical Condition Report

0.4% | Total £1,000

Periodic statutory inspection and testing of communal electrical systems.

£12.50 — Pest Control

0.4% | Total £1,000

Scheduled and reactive pest-control treatments in communal areas.

£12.00 — Out-of-Hours Emergency Assistance

0.4% | Total £960

Access to emergency call-out support for urgent building issues outside normal working hours.

£6.25 — TV Equipment Maintenance

0.2% | Total £500

Maintenance of the communal aerial and TV distribution system.

£2.88 — Directors and Officers Insurance

0.1% | Total £230

Management liability insurance protecting RTM directors when making decisions on behalf of the company.

£1.38 — Health and Safety Monitoring Software

0.05% | Total £110

Online system used by Westbury

£12.93 — Accountancy Fees

 0.4 % | Total £1,034

£541.33 — Water (Supply and Waste)

19.1 % | Total £3,248

Across June 2019 to August 2024 water use in the development has held consistently between 21 and 25 m³/day, with a long-term average of 23.4 m³/day. The recent measured period (4 Jul 2025 → 20 Aug 2025) shows a marked spike in usage to 29.57 m³/day, and has necessitated an increase in the water budget. We are looking into what has cause this spike. The water use is split across both building with the main building paying 93% and Barking road paying 7%

£500.00 — Cleaning

17.6% | Total £3,000

Weekly cleaning of internal hallways and stairwells every Thursday, including sweeping, vacuuming, dusting light fittings, wiping primary and fire doors, sanitising handrails, cleaning internal glazing, skirting boards and corners, and removing cobwebs. External walkways are cleared of leaves, debris and litter each week.

£466.67 — Insurance

16.4% | Total £2,800

Buildings insurance and associated cover for the Barking Road block.

£316.67 — Management services

11.1% | Total £1,900

Westbury Residential’s management fee covering contractor coordination, compliance oversight and day-to-day operations.

£166.67 — Door entry

5.9% | Total £1,000

Servicing and repairs to the access-control and intercom system.

£166.67 — Fire equipment maintenance and testing

5.9% | Total £1,000

Maintenance and statutory testing of extinguishers and communal fire equipment.

£166.67 — Electricity

5.9% | Total £1,000

Communal lighting and power for the Barking Road block.

£166.67 — Grounds maintenance

5.9% | Total £1,000

Upkeep of external planting, pruning, litter clearance and waste removal.

£106.00 — Reserve fund

3.7% | Total £636

Contribution towards future major works and unexpected costs.

£83.33 — Refuse and bin costs

2.9% | Total £500

Removal of bulky or contaminated waste that Newham Council will not collect.

£58.00 — Communal fire door inspections (quarterly)

1.5% | Total £348

Quarterly inspections required for buildings over 11.4m to ensure communal fire doors remain compliant.

£41.67 — Fire Risk Assessment

1.5% | Total £250

Annual FRA identifying any legal non-compliances and required actions.

£30.00 — Accountancy fees

1.1% | Total £180

Statutory accounts and service-charge accounting for Barking Road.

£19.00 — Fire door inspections (annual)

0.7% | Total £114

Annual inspection of flat entrance doors.

£12.00 — Out of hours assistance

0.4% | Total £72

Access to emergency call-out support outside normal working hours.

£100.00 — Reserve fund

40.1% | Total £5,000

Contribution towards future car-park works and major repairs.

£100.00 — Roller shutters

48.2% | Total £6,000

Annual servicing, repairs and operational maintenance of the roller-shutter system.

£16.67 — General building repairs and works

8.0% | Total £1,000

Repairs to car-park structure, lighting, surfaces and associated fixtures.

£7.50 — Engineering insurance

3.6% | Total £450

Statutory engineering cover required for inspection and certification of mechanical equipment.